Engineering Expo: Student Capstone Information

1. Get Instructor Approval
   Your capstone instructor must approve your project and your team’s plan for participation prior to registration.
2. Designate a team captain
   This person will be your primary contact and will also be in charge of your registration.
3. Complete the project registration form
   Your team captain must register the team by Sunday, April 12 at 11:59 p.m.

   Register Your Project

4. Create a project poster file
   Use the appropriate template and submit it for printing by Sunday, May 10 at 11:59 p.m. Your poster will be printed for you and you’ll pick it up before the Expo (see more information under the 'Physical Poster Guidelines' tab to the left).
5. Review all information
   Team captain must read through the information and documents sent to you from the Expo Events Committee for accuracy.
6. Pick up your printed poster
   Captains can pick these up at 221 Johnson Hall on Wednesday, June 3, 9 a.m.–5:30 p.m.
7. Check in at Expo
   On Friday, June 5 starting at 9 a.m., report to your assigned check-in table (your check-in location will be emailed to you prior to the event) to get your table number and team name tags. Once your team has checked in, you can begin to set up your project display. Your team must be completely set up and ready to interact with visitors by 10:30 a.m.
8. Keep one team member at your table at all times
   Your team must be ready to interact with visitors by 10:30 a.m. Visitors will enter the hall starting at 11 a.m. You must have one team member at your table at all times until 4 p.m.

9 a.m.

Arrive at your assigned Expo check-in table to receive your table assignment (your check-in location will be emailed to you prior to the event)

9 to 10:30 a.m.

Set up your project display

10:30 a.m.

Be ready for the event to open to the public

11 a.m. to 4 p.m.

Expo open to the public. At least one member of your team must be at your display table at all times.

3:45 p.m.

Teams receiving awards during the Industry Choice Awards Ceremony are notified.

4:15 p.m.

Industry Choice Awards Ceremony and Expo Reception, open to all students and attendees; The LaSells Stewart Center, Austin Auditorium

Read all of the instructions below before completing and submitting your poster for printing. The submission link is at the bottom of the page.

Poster Templates

Expo posters are printed by the OSU Media Hub. Poster templates are specially designed to accommodate Media Hub printers. Please use the appropriate template from the list.

Find poster templates

Submission Guidelines

• All posters must be approved by your capstone instructor before being submitted to the Media Hub for printing.
• Include your Project ID where the "###" is located in the upper right corner of the poster template. You MUST include the full Project ID, exactly as provided by your capstone instructor.
• Save your poster file as an editable .ppt file using the following title: 2026.ExpoPoster.###.ppt. ("###" should be replaced with your Project ID).
• All posters must be submitted to the Media Hub for printing by Sunday, May 10 at 11:59 p.m.
• You will not be charged for the printing of this poster. If you need to print additional copies for other uses, you must submit, pay for (as applicable), and pick up separately.
• If posters are not submitted by the deadline teams are responsible for printing costs and will be charged a $50 rush fee.
• You cannot make edits once your file is submitted.
• Your team captain must pick up your poster from 221 Johnson Hall on Wednesday, June 3, 9 a.m. to 5:30 p.m.

Submit your poster file for printing here:

Submit Poster