Faculty and Student Capstone Information

Event Description

The 2024 Engineering Expo will feature interactive design project displays created and hosted by senior engineering students. Project topics cover the breadth of engineering challenges, including robotics, clean water, nuclear energy, virtual reality, construction innovation, and much more.

All capstone students that participate are required to choose at least one component of the Expo; in-person, virtual or both. Please consult your capstone instructor to verify which components your team will participate in.

The in-person component is scheduled for Friday, June 7 at the CH2M HILL Alumni Center and LaSells Stewart Center. Each year the Engineering Expo is attended by alumni, donors, OSU students, high school students, faculty, staff, and members of the general public. The event is an opportunity for you to showcase your project and answer questions about it. There will also be industry judges from several companies who will review projects and present awards to selected teams.

The virtual component will be available for public viewing starting the week of June 7. The Virtual Expo component will feature project display pages and the ability for attendees to send messages to each project team, but will not include live video chat rooms. All project teams that register for the in-person Expo component must also create a project display page for the Virtual Expo component. Teams who wish to participate only in the Virtual Expo may do so if they receive approval from their capstone instructor.

2023 Expo Projects

In-person Expo Component

Your capstone instructor must approve your project and your team’s plan for participation (either in-person only, virtual-only, or both). Confirm with your capstone instructor that your team is cleared before continuing.
Designate a team captain/coordinator. This person will be your primary contact and will also be in charge of your registration.
Complete the project registration form by April 15 at 12 p.m. (must be completed by team captain/coordinator)
Create a project poster file using the appropriate template and submit it for printing by May 13 at 12 p.m. Your poster will be printed for you and you’ll pick it up before the Expo (See more information below under the Physical Poster Guidelines dropdown)
Complete the Virtual Expo project display page form by Mon. May 20, 12 p.m. (must be completed by team captain/coordinator)
Review all information and documents from the Expo Events Committee for accuracy (must be completed by team captain/coordinator)
Pick up your printed poster at Covell Hall (room location tbd) on Wed. June 5, 10 a.m.-5 p.m. (must be completed by team captain/coordinator)
Arrive at the Expo on Fri. June 7 at 8:30 a.m., report to your assigned info booth (you will receive an info booth assignment via email) and set up your project display. Your team name tags will be at your display table. If you complete your setup early, you're welcome to leave and come back. Your team must be completely set up and ready to interact with visitors by 10:30 a.m. and you must have one team member at your table at all times until 4 p.m.

8:30 a.m.: Arrive at your assigned Expo info table to check in (your info table assignment will be emailed to you prior to the event)
8:30-10:30 a.m.: Set up your project display
10:30 a.m.: Be ready for the event to open to the public
11 a.m. to 4 p.m.: Expo open to the public. At least one member of your team must be at your display table at all times.
4:15 p.m.: Industry Choice Awards Ceremony and Expo Reception, open to all students and attendees; LaSells Stewart Center

Read All Of The Instructions Below before completing and submitting your poster for printing. The submission link is at the bottom of the page.

Poster Templates

Expo posters are printed by the OSU Media Hub. Poster templates are specially designed to accommodate Media Hub printers. Please use the appropriate template from the list below:

Submission Guidelines

IMPORTANT All posters must be approved by your capstone instructor before being submitted to the Media Hub for printing.
All posters must be submitted to the Media Hub for printing by Mon. May 13, 12 p.m..
- If posters are not submitted by the deadline teams are responsible for printing costs through an alternate service provider.
- You cannot make edits and submit a new poster after the Mon. May 13, 12 p.m. deadline.
You will not be charged for the printing of this poster. If you need to print additional copies for other uses, you must submit, pay for (as applicable), and pick up separately.
Your team captain/coordinator will pick up your poster from Covell Hall on Wed. June 5, 10 a.m.-5 p.m.

Follow These Instructions When Submitting Your Poster File For Printing

Include your Project ID where the "###" is located in the upper right corner of the poster template. You MUST include the full Project ID, exactly as provided by your capstone instructor.
Save your poster file as an editable .ppt file using the following title: 2024.ExpoPoster.Your:ProjectID.ppt.

On the submission form, use the following specifications

File Type: MS PowerPoint
Poster Media Type: Standard Paper (disregard the price listed; you will not be charged)
Finished Poster Width & Height: 48"x36"
File Dimensions: The PowerPoint templates are an exact match to the final printed size
Poster Crop to Bleed: Select "No"
Lamination: Select "No"
Mounting: Select "Yes" and "Tri Fold - White" (disregard the price listed; you will not be charged)
Fee Agreement: Agree; you will not actually be charged.
Fee Charge: Select "Department Index"
Index and Activity Code: Enter "EngineeringExpo2024"
Special Notes: Enter "ENG007-EX20"

Submit your poster file for printing here. (Scroll down to the green SUBMIT PRINT HERE button).

Virtual Expo Component

Your capstone instructor must approve your project and your team’s plan for participation (either in-person only, virtual-only, or both). Confirm with your capstone instructor that your team is cleared before continuing.
Designate a team captain/coordinator. This person will be your primary contact and will also be in charge of your registration.
Your team captain will need to complete the project registration form by April 15 at 12 p.m.
Complete the Virtual Expo display page upload form by May 20 at 12 p.m. (See more information below under the Virtual Project Guidelines dropdown).
Review all information and documents from the Expo Events Committee for accuracy.
The Virtual Expo component does not include live Zoom chat rooms. Once you've completed your virtual project display upload form, you are done, unless event management contacts you with requested edits to your project display page

The upload form is located at the bottom of this section. The deadline to complete the form is May 20 at 12 p.m.

Save your project description in a Microsoft Word backup document before exiting your form.

Important info about the upload form:

As you begin working on your project display page upload form, note that there are several required fields, marked by an * on the form. If you’re working on a draft of your form and you’re not ready to complete a required field, just put a placeholder in that field so that you can save a draft. (Example: if you’re not ready to put in your actual written project description, you can just type “Placeholder” into the project description field.)
Depending on the browser you’re using, error messages on the upload form may not be very obvious. If you try to save the form but you’ve missed a required field or if you’ve done something like tried to include a non-YouTube video in a YouTube video upload field, the form won’t save and will instead move you to the missed or incorrect field. Depending on your browser, you may or may not see a clear error message. If you click “save” and you still see the form, this means you haven’t successfully saved. If you exit without saving, you’ll lose your work and you’ll have to start over (we recommend saving a Microsoft Word backup copy of your written project description for this reason). If you click “save” and the form disappears, replaced by an actual project display page showing a finalized version of all the content you uploaded, then you have successfully saved your project. You can use the edit button to go back in and make further edits any time before the May 15 deadline. If you encounter any issues with your form, please email us at engineering.events@oregonstate.edu.
Once you have successfully saved your form to create a display page if you would like to make further edits, use the link at the bottom of this page to access the form the first time.
If you want to double-check that you successfully saved your display page, return to this web page and click the link at the bottom of this page. If it opens up a blank form, this means you exited the form before saving it, and you’ll have to do it over. If instead, the link opens up a page that shows your name followed by USER SUBMITTED VIRTUAL SHOWCASE PROJECT and an edit button, this means you have successfully created a project page.
Please note: Entering your optional team captain/coordinator email address into the upload form means that the email address will be publicly available on the Virtual Expo site. If you don't wish to receive emails about your project, leave this field blank.

Project upload form