GA Budgeting Guidelines

Graduate students play an important role in the college. Faculty should consult the Coalition of Graduate Employees and Oregon State University Collective Bargaining Agreement for current contract requirements.  Additional resources for graduate employees can be found at CGE Contract Resources.  Here is a summary of requirements:

  1. All graduate assistant appointments should extend from 16 September to 15 June (one academic year).  Term-to-term appointments must be a rare exception used only to address unforeseen, short-term needs of the unit.
  2. Hourly student-worker academic year appointments for graduate-level activities will generally not be approved, effective Fall 2017.  Units are referred to the Employment Guidelines linked below for specifics.
  3. Units are directed to the CGE contract, Article 11, Section 3, Workload Fraction (FTE) to determine the average weekly workload for the appointment FTE level.  Minimum 0.38 FTE appointment is required as of Fall 2022, and increases to 0.40 FTE as of Fall 2023.
  4. Units are encouraged to reappoint students for the following academic year during spring term of the current academic year whenever such reappointments are anticipated.
  5. Students must register for a minimum of three credits during summer to be eligible for GA salary, tuition remission, health insurance fee subsidies, and the quarterly fee remission.  However, COE suggests faculty budget for 5 credits in summer to avoid FICA taxes for less-than-half-time students.

 

Guidance on converting hourly GA appointments is available from the Budget Office. Please contact COE.Preawards@oregonstate.edu for more information.

Guide:  

Cost of a GA COE -AY 2023-24

 Here is how much to budget for a GA in COE including tuition and indirect costs. Updated 6/2/2023 for AY 2023-2024. (Previous version: AY 2022-23)
Policy:  
Graduate Tuition Rates COE resident graduate student tuition applies.

OSU 2018-2019 Employment Guidelines

 Memo released with minimum base monthly salary, as well as general guidelines for hourly effort, and credit hour eligibility for fee subsidy.
OSU Coalition of Graduate Employees, American Federation of Teachers Local 6069 Collective Bargaining Agreement Governing Policy on GA pay, effort, tuition waivers, benefits, etc.
OSU Tuition Remission Policy How to budget and account for GRA tuition remission as an expense. Rules for FTE levels that accompany remission. Tuition and Fees are IDC exempt.
OSU Policy on GA payment from multiple index  
OSU Hourly Student Pay Scale Allowable pay scale for hourly student workers.
Graduate Assistantships at Oregon State University OSU policy on graduate research assistants and teaching assistants.