Teaching and Advising Resources

Graduate Advising

  • An Annual Assessment of Graduate Student Academic Progress will be completed for each graduate student on an annual basis. Instructions and forms will be emailed to students for their initial input before faculty completion.
  • Office and desk space needs to be requested by the faculty advisor to the Graduate Coordinator.
  • Master's Degree Completion Flow Chart
  • PhD Completion Flow Chart

See the graduate coordinator or associate head of graduate affairs for specific questions pertaining to graduate students. 


Teaching Evaluation Committee

  • Objective: The objective of this committee is to implement a consistent methodology for the observation and assessment of faculty teaching in the School of Civil and Construction Engineering.  This information will be used in promotion and tenure documentation; it will also be used to foster and promote continuous improvement.
  • Teaching: is defined as the holistic act of planning, implementing, and evaluating a course. 
  • Components: These efforts will include both assessment and evaluation.
    • Assessment: Gathering data on the practice of teaching and using this data to provide feedback to faculty to continuously improve their teaching.
    • Evaluation: Using assessment data collected by the TEC to prepare documentation to the school head for inclusion in the annual review and promotion and tenure processes.
  • Who will do the reviews: Members of the TEC.
  • TEC Appointments: There are six members of the TEC, all of whom were appointed by the CCE school head. Appointment duration is 3 years.
  • Suggested review schedule:
    • All new faculty are evaluated annually for first three years, regardless of rank.
    • All un-tenured tenure track faculty are evaluated annually
    • All tenured associate professors are evaluated every three years
    • All full professors can be reviewed upon request
    • All instructors are evaluated every three years.

TEC Processes

In summary, three data collection processes are used, lecture observation, review of course learning outcomes in syllabus, and student open-ended surveys. Information gathered from all processes is provided to faculty being reviewed and discussed with that faculty.  Summary information is provided to school head annually.  The TEC prepares letters for the mid-tenure, tenure and promotion processes, which summarize all information gathered to date by the TEC. Details of TEC processes are below.

  • Peer observation and review of course syllabus: One of the TEC members observes a lecture period. An observation protocol is used to facilitate these observations.  The same TEC member reviews course syllabus learning outcomes (and objectives if applicable) with a focus on student learning outcomes.
  • Peer review letter: The TEC member writes a letter summarizing the course observations and review of the syllabus, including and making recommendations for improvement. The TEC has developed a template for the letter. The letter is provided to the faculty being reviewed and to the school head.
  • Faculty meeting: The TEC member who prepared the letter meets with the faculty soon after the course observation to discuss strengths and areas for improvement.
  •  Student surveys: The TEC conducts a survey with students from the course being evaluated. The students are asked open-ended questions about lecture, assignments, feedback, and office hours. All students are sent the survey. Surveys are conducted mid-term.
  • Survey memorandum: A memorandum is prepared to summarize the student surveys and provided to the teacher being reviewed and to the school head
  • Faculty meeting: The TEC member who prepared the memorandum meets with the faculty soon after the mid-term survey to discuss strengths and areas for improvement.
  • Mid-tenure, tenure, and promotion letter: The TEC prepares letters at the mid-tenure, tenure, and promotion stage document that summarize all data collected by the TEC since the previous stage. This letter is provided to the CCE school head.
  • Student letters: Letters from students are not included in this process.

 Last update: October 11, 2016 

Additional Resources

ESET Scores - where are these located? How to access?

Refer to OSU’s policies related to disability and the Disability Access Services Faculty and Staff Guidelines for more information.

OSU’s Nondiscrimination on the Basis of Disability policy states:

“...no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity provided by the University. Each qualified person shall receive the reasonable accommodations needed to ensure equal access to employment, educational opportunities, programs and activities in the most integrated setting feasible.”


Towards the goal of meeting our legal obligations and institutional aspirations, we offer a concise (30 minute) self-paced online training, designed to address many of the questions faculty have asked, as well as all of our responsibilities. The training can be completed at any time, though it should be completed as close to the beginning of the term as possible.

Register for and view the Disability Access Services Training.


In response to the developing legal landscape, Disability Access Services (DAS) has worked to update the official accessibility syllabus statement. This change was approved by the OSU Faculty Senate, and all faculty members need to include this statement in their course syllabi.

The updated syllabus statement reads:

“Accommodations for students with disabilities are determined and approved by Disability Access Services (DAS). If you, as a student, believe you are eligible for accommodations but have not obtained approval please contact DAS immediately at 541-737-4098 or at http://ds.oregonstate.edu. DAS notifies students and faculty members of approved academic accommodations and coordinates implementation of those accommodations. While not required, students and faculty members are encouraged to discuss details of the implementation of individual accommodations.”

The updated syllabus statement can be found here.

Counseling and Psychological Services (CAPS):

CAPS provides individual, couples, and group counseling for OSU students, as well as outreach and education to OSU and the surrounding communities.