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Home » Research and Innovation » Engineering Research Administration » New Award Process

New award received – now what?

Congratulations on your new funding award! We know you’re eager to get started on your project, but there are several steps that must be completed before you can start spending your new funds.

  • List of steps (thanks to OSU College of AgSci):  https://agsci.oregonstate.edu/mycas/project-life-cycle/award-set
  • More information can be found on OSRAA’s award acceptance page: https://research.oregonstate.edu/office-sponsored-research-and-award-administration/awardsaward-management/acceptance-and

FAQs for New Award

Can I sign this?

No. Individual researchers are not authorized to sign anything on behalf of Oregon State University. Only designated staff in the Research Office have signature authority. The one exception is where a signature line specifies Principal Investigator. Our team can assist with getting OSU signatures.

The sponsor wants to fund my project but has asked for more information and/or changes to the budget.

We can help! Please forward all emails to coe.preawards@oregonstate.edu and our team will work with you on a timely response to the sponsor.

How can I find the status of my new award, amendment, or subaward within OSU?

OSRAA maintains an Award Status website that shows the status of all award agreements currently being processed internally. Check here first: https://research.oregonstate.edu/principal-investigator-and-award-status. This webpage is automatically updated each night. If you need more information, contact us.

My new project includes co-PIs. Will the budget be split into separate indexes or can all the funds remain in one index?

COE implemented a new policy on 1/1/22 which requires separate subindexes for awards with multiple PIs/co-PIs, to facilitate research expenditure tracking per person. COE proposal support staff can assist with creating PI budget splits during proposal preparation or upon award.

My new project includes subawardees. Do I need to do anything to initiate their subcontracts?

Yes! To start the subaward process, complete a New Subaward Request Form for each subcontractor and submit to sponsored.programs@oregonstate.edu. Your grant accountant can assist with the form. Note that subaward agreements cannot be created until an index is set up for the prime award to OSU. All subawards must be designated within the proposal and approved by the agency at the time of the award.

I need more help – where do I start?

Contact the COE Research Administration team at coe.preawards@oregonstate.edu. We can answer most process questions and will direct you to the right person when needed.

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